Is there a better way to search Outlook?
Monday, 05 July, 2010
OLD QUESTION
I use Outlook for my email, and since I've never thrown out a single message it takes forever to search them? Is there a better way?
(Originally posted October 2003)
Dorothy Dix, Blackstump, QLD
 (ORIGINAl ANSWER. Things have changed since 2003.)
There's a great product for just this purpose, called ISYS:email.search. Because it maintains an index, it's effectively instantaneous too. It costs US$30 to buy but there's a 30-day free trial download that's less than 5 megabytes.
Go to Isys.
To quote from the sales blurb:
Designed to provide users with a quick and easy method for searching their Outlook and Outlook Express email messages, ISYS:email.search finds keywords, names, phrases and dates in less than a second, regardless of the number of messages you are searching.
ISYS:email.search includes many of the same great features as ISYS’ enterprise search solutions, including:
- hit highlighting
- hit-to-hit navigation
- three user-selectable search styles
- saved searches
- sortable results, and
- integration with Outlook and Outlook Express.
ISYS:email.search is based on proven, sixth-generation search technology and is priced to meet the consumer’s expectations for personal productivity tools.
Are there any similar products that readers would like to recommend? Paul Zucker
 Reader solutions
MPosted: 05/07/2010 re: Is there a better way to search Outlook? Lookeen worked ok, but it is not all that great. Somehow it did not seem to find all the results, even after re-indexing.
I bought it for $39 and after the .NET framework upgrade (to v4.0) It stopped working and It fails to reinstall.
LOOKOUT was unbeatable but no longer works on Outlook 2007, even with the fixes provided on the web.
XOBNI is VERY bloated and has some annoying ads. I used for a couple of weeks and just got tired of it.
... I'm still on the lookout for another "lookout". T.E.DevarajanPosted: 07/06/2010 re: Is there a better way to search Outlook? I tried getMail from www.searchterrain.com. It is uncomplicated and fast. Joe SalazarPosted: 15/05/2010 re: Is there a better way to search Outlook? Wow I can't believe the amount of spamming that the reps of Lookeen are doing!! It completely turned me away from even trying their product. I respect when the author of a piece of software mentions his product without hiding his face just so that people know that it exists, but pretending to be clients saying wonderful things about their product is almost fraud!! How low can they get? Thomas KnudsenPosted: 03/04/2010 re: Is there a better way to search Outlook? I have developed a simple index tool for outlook. It stores its index in an access or MySQL database. You can download it from http://www.tasksystem.net. MikePPosted: 17/02/2010 re: Is there a better way to search Outlook? Surely the best way is prevention rather than cure?
I have set up some basic rules to redirect mail to folders so already i have more than halved my searches. You can even specify rules to be run on existing mail as well.
In folders you can use standard seach functions, title, word or phrase, date etc. and you can run searches in parallel across folders and drives, even archives.
In my job a paper trail and project history is a vital requirement; my (our) email history goes back nearly 10 years. Fantastic for g'tees and claims. JopowerPosted: 16/02/2010 Is there a better way to search Outlook Express? What options do we have to improve the dismal search options in Outlook and Outlook Express? Is there any way to search inside the message content or headers of my extensive messages for specific text or email adrs?
(But Outlook does do that sort of search. What version of Outlook do you have? You could try www.xobni.com -- it's a free product. -PZ) Whats with all the obvious Lookeen spamPosted: 29/01/2010 re: Is there a better way to search Outlook? Please don't buy lookeen. It is obvious they are abusing blogs and spamming. It is on virtually every office 2010 blog.
Show some integrity lookeen. If your sales people can't hold onto integrity how the hell is your product going to? swatiPosted: 17/05/2009 re: Is there a better way to search Outlook? pl show me the way to veiw the mails of the person who love in next door and has the lok on the mailing box Janus HansonPosted: 27/02/2009 Lookeen WallyPosted: 25/02/2009 re: Is there a better way to search Outlook? I only have one email ever. I know if ny heart so I don;t even need to index it.
(That's very sad Wally. -PZ) Carol ShorthurstPosted: 17/02/2009 re: Is there a better way to search Outlook? i tried lookeen and i have to say, it ist great!! it is so easy to handle and fast...i love it and just can recommend it to everybody who search for a better way to search in Outlook!!
www.lookeen.com
(Thanks Carol. Always good to read a satisfied customer's recommendation. -PZ) Matt B.Posted: 12/02/2009 Lookeen is damn fast Thanks for the tip! Now I also use
www.Lookeen.com! Fast and RELIABLE!
Can not live without! Ede BauerPosted: 19/12/2008 re: Is there a better way to search Outlook? Klaus, thank you for recommending Lookeen, it saves my day! Matt RelPosted: 20/10/2008 re: Is there a better way to search Outlook? MattPosted: 10/10/2008 re: Is there a better way to search Outlook? Xobni's search is by far the fastest and they offer file management and conversation threading too.
A good descriptions of the features with a video can be found here: http://www.xobni.com/learnmore Klaus SchillingPosted: 25/09/2008 re: Is there a better way to search Outlook? Paul ShortPosted: 26/08/2008 re: Is there a better way to search Outlook? Xobni is too big in Outlook and not really a working tool! I've tested all of them and at my opinion Lookeen works great - the index is very fast (with the newest version) and the tool is smart (it's just a toolbar in Outlook) and a real help.
www.lookeen.com SamPosted: 24/06/2008 re: Is there a better way to search Outlook? I've tried most of these and Xobni seems to be the fastest. D.D.Posted: 08/05/2008 re: Is there a better way to search Outlook? I found that COPERNIC at www.copernic.com is also pretty good, but it is a separate application. Klaus SchillingPosted: 10/04/2008 re: Is there a better way to search Outlook? There is a follower of Lookout: The tool is called "Lookeen" www.lookeen.com
In my opinion the best way to search fast and smart in Outlook 2003 or 2007. Runs on Vista, too! ColinPosted: 29/11/2007 re: Is there a better way to search Outlook? Does anyone know a simple ad in for outlook that will do quick searches like ISYS or Lookout, but do it within outlook and not in a separate application / window?
(Certainly. It's Google Toolbar. Free donwnload from Google. -PZ) BryanPosted: 23/10/2007 re: Is there a better way to search Outlook? Miguel Angel Ant■nezPosted: 30/08/2007 re: Is there a better way to search Outlook? Of course LookOut. Simply the best. Sanjay MPosted: 21/02/2007 re: Is there a better way to search Outlook? yes now Microsoft has Windows Desktop Search
http://www.microsoft.com/windows/desktopsearch/default.mspx
Sanjay
http://msanjay.weblogs.us Sjaak SjoukenPosted: 08/12/2005 re: Is there a better way to search Outlook? www.lookoutsoft.com
the software is a bit outdated but it's free SergPosted: 30/07/2005 re: Is there a better way to search Outlook? TabView Organizer. http://tabview.4team.biz
Microsoft Outlook Search, filter, and view in one click. Dave GoebelPosted: 19/05/2004 re: Is there a better way to search Outlook? There is a cool product called X1. You can find it at discounted prices at http://www.goebelgroup.com David GillespiePosted: 15/12/2003 re: Is there a better way to search Outlook? If you also need to be able to search the contents of attachments and files on local and network srives you could try 80-20 Retriever. Free Trial at: http://www.80-20.com/products/download_retriever.asp |